Job Posting: Operations Manager

MD Consultants is a Canadian healthcare consulting network comprised of more than 120 medical students, residents, and attending physicians who practice in various specialties across Canada and the United States. We started in 2009 to provide high-quality consulting services that would enable aspiring healthcare professionals to gain admission into the programs of their choice. We have since evolved to comprise 4 distinct divisions (Pre-med, Med, Physicians, and Healthcare Organizations) that provide a range of consulting services. Our company is led by 3 practicing physician partners who graduated from the University of Toronto.

We are seeking a full-time Operations Manager to join our Pre-med and Med divisions based in Toronto and take an active role in spearheading client and consultant management initiatives. We are seeking candidates who can work autonomously and who have a strong work ethic.

Primary Responsibilities

The Operations Manager will be responsible for day to day marketing, sales, client, and consultant management initiatives. A large proportion of your daily responsibilities will include fulfilling administrative duties and addressing client inquiries to complete sales. With time spent in the role, this position will evolve to include an additional emphasis on marketing and business strategy.

The role will involve working closely with and reporting to all 3 founding partners on a weekly basis, as well as interacting with our part-time Marketing Director, Project Manager, and various stakeholders such as consultants, clients, and partner organizations.

A more detailed Job Description is as follows:

1. Client engagement

a.) Sales

  • Work towards meeting monthly sales targets and revenue numbers
  • Monitor and adjust client outreach and marketing strategies to meet sales targets
  • Generate new sales leads by seeking clients on pre-medical forums online
  • Generate new sales leads by promoting our events and seminars to partners on university campuses and in high schools
  • Maintain an up-to-date Inquiry database

b.) Communication with clients

  • Drive sales by directly communicating with clients via email, telephone, and in person
  • Educate clients on our products in a manner consistent with company values

c.) Marketing

  • Implement programs, promotions and advertising under supervision of the partners
  • Recruit and train “Campus Ambassadors” in line with our marketing strategy
  • Maintain the company website in conjunction with our website developer
  • Maintain the company’s Facebook/Twitter/other social media presence in line with our social media strategy
  • Execute the company’s digital marketing strategy with support from our website developer
  • Solicit feedback from clients who have completed their sessions including asking for consultant reviews and testimonials that can be featured on our website
  • Maintain an up-to-date Social media content calendar
  • Maintain an up-to-date Digital marketing calendar
  • Maintain an up-to-date Events calendar

2. Business management

a.) Business Operations

  • Maintain an up-to-date Partnerships database on Hubspot, our Customer Relationship Management (CRM) system
  • Maintain an up-to-date Marketing and Special Projects Expense tracker
  • Assist partners with building new (and maintaining existing) relationships with local and international partners to drive sales and marketing efforts
  • Maintain strong brand and product knowledge of competitors in the Pre-med business



b.) Business Tactics

  • Maintain and track company Performance metrics bi-weekly
  • Maintain the company’s accounts on QuickBooks and reconcile the company’s accounts with our accountant every 3 months.
  • Using the company’s 52-week calendar and weekly Partner priorities, create and update a Task List on weekly basis to plan for the weeks ahead

c.) Communication with team

  • Maintain accountability by logging hours worked on an up to date Task List weekly
  • Establish communications and presence with all 3 Partners via WhatsApp, email, telephone, and/or in person meetings on a regular basis

3. Consultant management

a.) Human Resources

  • Assist with conducting an annual review of all our consultants as well as of existing hiring and consultant retention policies
  • Anticipate hiring needs according to client demand, establish recruitment targets, and recruit new consultants as required
  • Manage consultant concerns and facilitate timely payments to consultants for work completed
  • Maintain an up-to-date Consultant database on Hubspot
  • Execute pre-existing programs to attract new and retain old consultants

The ideal candidate will possess:

  • A College or Undergraduate degree in any discipline
  • 1-3 years of work or co-op experience in an administrative role in a start-up environment, in project management, or business administration
  • Excellent customer service and interpersonal skills
  • Strong organizational skills and the ability to prioritize with urgency to accomplish day-to-day responsibilities
  • Self-discipline and the ability to regularly report to partners on the progress of weekly responsibilities.
  • Working knowledge of Microsoft Office, Google analytics tools, CRM software, and email marketing tools

This is a full-time position where on average 40 hours are required per week. The ability to work from home on 1-2 days per week may be possible for the right candidate. Occasionally, working outside of standard business hours is expected, as some event executions or meetings will occur in the evenings and or on weekends. The estimated start date is October 15, 2018, with 4 days of paid part-time training starting on October 9, 2018. Compensation will consist of a base salary of $35,000 to $40,000 per annum as well as 15 days of paid annual vacation, in addition to statutory holidays. Compensation will be further discussed with successful candidates invited for an interview.

Application Instructions

Applications are accepted and reviewed on a rolling basis with a deadline for submissions of Sunday, September 30, 2018, 11:59PM EDT. Please submit a cover letter and resume to with “Job application: Operations Manager” as the subject of the email.

Our selection process will be as follows:

Round 1: Pre-screening of all resumes and cover letters

Round 2: Select applicants will be invited to a brief telephone interview

Round 3: Select applicants will be invited to an in-person interview with our Executive team at our downtown Toronto office the week of Oct 1.  

Application deadline: Sunday, September 30, 2018, 11:59PM EDT*.

*Position may be filled prior to the deadline if a suitable applicant is found.